Town Clerk - Darlene G. Schweikert

Phone: 716-592-4948   Fax: 716-592-0123

There is also a Drop Box at the front hall entrance to the Town Hall for your convenience.

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Links to obtain:

   Permits / Forms

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How to obtain a birth certificate:

For any births in the Town of Concord or Village of Springville, you may request a certified copy of your birth certificate from our office. The New York State fee is $10 for each certified copy.

You must be at least 18 years of age to obtain your birth certificate. The parents listed on the birth certificate can also obtain certified copies of the birth certificate. By order of a New York State Court, a spouse, child or other person may obtain a copy of a birth certificate.

You may request your birth certificate in person at our office by completing the application form noting all your pertinent personal information and presenting valid identification or you may request your birth certificate by mail noting your birth name, date of birth, parent's names (including mother's maiden name) and including a photocopy of your valid identification as well as your return address. The mailing address is: Town of Concord Clerk's Office, PO Box 368, Springville, NY 14141. Please include a check or money order payable to the Town of Concord Clerk in the amount of $10 for each certificate requested.

Click here to print the Birth Certificate Application Form

If paying by credit card, you must include a completed Credit Card Authorization Form with your request.

Click here to print Credit Card Authorization Form

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How to obtain a death certificate:

For any deaths in the Town of Concord or Village of Springville, you may request a certified copy of the death certificate from our office. The New York State fee is $10 for each certified copy requested. You must be the spouse, parent,  child or sibling of the deceased to obtain the death certificate or have a documented lawful right or claim; documented medical need or New York State Court Order. If the applicant is not the spouse, parent or child of the decedent, a lawful right or claim must be documented. An example of a lawful right or claim would be a death record needed by the applicant to claim a benefit. Documentation would consist of an official letter from the agency verifying that to process the claim they require from the applicant a copy of the requested death record.

You may request the death certificate in person at our office by completing the application form noting all pertinent information about the decedent and your relationship to the decedent and presenting valid identification or you may request the death certificate by mail by noting the name of the decedent, date of death, your relationship to the decedent and include a photocopy of your valid identification as well as your return address. The mailing address: Town of Concord Clerk's Office, PO Box 368, Springville, NY 14141. Please include a check or  money order payable to the Town of Concord Clerk in the amount of $10 for each certificate requested.

Click here to print the Death Certificate Application Form

If paying by credit card, you must include a completed Credit Card Authorization Form with your request.

Click here to print Credit Card Authorization Form

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How to obtain a certified copy of a marriage record:

The records for marriage licenses are maintained at the office there the marriage license was obtained (and not where the marriage ceremony took place). You may request a certified copy of your marriage certificate from our office if you applied for your license at our office. Either the broom or groom may obtain the certified copy or a person who has a documented judicial or other proper purpose or by New York State Court order. The New York State fee is $10 for each certified copy.

You may request the marriage certificate in person at our office by completing the application form noting all pertinent information about the marriage and presenting valid identification or you may request the marriage certificate by mail by noting the names of the bride and groom and date of marriage and include a photocopy of your valid identification as well as your return address. The mailing address: Town of Concord Clerk's Office, PO Box 368, Springville, NY 14141. Please include a check or money order payable to the Town of Concord Clerk in the amount of $10 for each certificate requested.

Click here to print the Marriage Record Form

If paying by credit card, you must include a completed Credit Card Authorization Form with your request.

Click here to print Credit Card Authorization Form

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How to obtain a marriage license:

Marriage licenses can be applied for at the Town Clerk's Office. Both parties must be present and have the following:

*Proper photo identification; either a driver's license, non-driver ID card, passport or military ID.
*Birth certificate.
*Proof of end of all previous marriages.

The fee for a marriage license is $40. The license is not valid for 24 hours and is valid for sixty days.

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How to obtain dog licenses:

The Town Clerk's Office acts as the issuing agent of licenses for dogs in the Town of Concord and Village of Springville. All dogs require a license at the age of four months. In order to license your dog, you will need:

*Proof of rabies vaccination.
*Certification from a licensed veterinarian if the dog is spayed/neutered.

The fees for licensing a dog are:
$7.00 for a spayed or neutered dog.
$15.00 for a unspayed or unneutered dog.

For convenience purposes, you may download a copy of the dog license application to send into our office with the basic information included on the form. Proof of rabies vaccination and certification of spaying/neutering must also be sent with the license. Our office will then process the license application and send you the license in the mail.

Click here to print Dog License Application form

If paying by credit card, you must include a completed Credit Card Authorization Form with your request.

Click here to print Credit Card Authorization Form

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How to obtain genealogy information:

The Lucy Bensley Center is available to assist with your genealogy requests.  Please email them at lucybensleycenter@gmail.com.

Your request for genealogy can be faxed to our office at (716) 592-0123 or by mail. The mailing address: Town of Concord Clerk's Office, PO Box 368, Springville, NY 14141. Genealogy responses may not be answered immediately as the information is researched when the clerk's staff has time from the office's regular duties.

Click here to print the Genealogy Request Form

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How to obtain a parking permit for people with disabilities:

You are eligible for a parking permit if you are a New York State resident having a disability that impairs your mobility. The application form is available at our office and must be completed by your doctor and returned to our office to obtain the parking permit. You must reside in the Town of Concord or Village of Springville to obtain the parking permit from our office. Please bring your driver's license or non-driver identification card with you when you come to our office.  To renew your Permanent Accessible Tag (the blue one), no further documentation is required from your doctor.  Just come to the office and request a new tag.

Click here to print the Parking Permit for People with Disabilities

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How to arrange for garbage pick up at your home:

Three garbage companies have contracts with the Town to pick up resident's garbage. This is arranged by the residents themselves. The garbage companies are as follows:

    Waste Management of NY LLC. (716) 496-5000
    MRC Disposal, Inc. (716) 592-0953
    Community Disposal, Inc. (716) 353-3236

The town does provide a town wide trash pick up.  The Town does a Townwide Spring Trash Pick Up for larger items once a year.  This is usually done the week following Mother's Day and a notice will be placed in the Springville Journal advising residents of the pick up as well as all requirements.

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Hunting Licenses:

All hunters may obtain a hunting or fishing license in the Town Clerk's Office. You will need to bring your driver's license and if you are a first time hunter, you need to bring your certificate from all courses you attended. For additional information, visit the DEC website: "NYS Department of Environmental Conservation"

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Notary Public Services:

The Town Clerk's Office also provides notary services. You may bring your unsigned document, along with your driver's license to the office and we can assist in helping you. There is no charge for this service.

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Freedom of Information:

The Freedom of Information Law, effective January 1, 1979, reaffirms your right to know how your government operates. It provides rights of access to records reflective of governmental decisions and policies that affect the lives of every New Yorker. If there is information you would like to retrieve from the Town of Concord. you can request a form from our office or write a letter and send it to the Town Clerk's Office, PO Box 368, Springville, NY 14141. Please detail exactly what you are looking for. There will be a charge of $.25 per page for the information requested.

Click here to print the Freedom of Information (FOIL) Form

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